GAAP Applications-Internal Control Assignment

Recall that in Units 2 and 3 you completed the accounting cycle for Dustin Larkin of Quixote Consulting. Quixote Consulting is a part-time consulting business that recently moved from Dustin’s home into rented quarters.

Assume that you are the internal auditor for the business and you have to evaluate the internal control procedures that have been implemented in the business.

There are three objectives of internal control: (1) assets are safeguarded and used for business purposes, (2) business information is accurate, and (3) employees comply with laws and regulations.

The five elements of internal control are (1) the control environment, (2) risk assessment, (3) control procedures, (4) monitoring, and (5) information and communication.

If you owned a business, you would expect your employees to:
1. Work to achieve the business goals and objectives you establish
2.Use business assets (such as machinery or automobiles) only for legitimate business purposes and avoid wasting business resources
3. Record accurate data regarding business transactions so you could accurately judge how well your business is doing
4. Refrain from stealing your cash, supplies, inventory, or property, plant, and equipment

In theory, you should be able to expect these things. In practice, however, you must establish an internal control framework to make sure your business objectives are achieved, assets are protected from theft and misuse, and financial data are recorded accurately.

The following procedures were recently installed by Quixote Consulting:

a. The bank reconciliation is prepared by the cashier, who works under the supervision of the treasurer.

b. All mail is opened by the mail clerk, who forwards all cash remittances to the cashier. The cashier prepares a listing of the cash receipts and forwards a copy of the list to the accounts receivable clerk for recording in the accounts.

c. At the end of the day, cash register clerks are required to use their own funds to make up any cash shortages in their registers.

d. At the end of each day, all cash receipts are placed in the bank’s night depository.

e. At the end of each day, an accounting clerk compares the duplicate copy of the daily cash deposit slip with the deposit receipt obtained from the bank.
f. The accounts payable clerk prepares a voucher for each disbursement. The voucher along with the supporting documentation is forwarded to the treasurer’s office for approval.
g. After necessary approvals have been obtained for the payment of a voucher, treasurer signs and mails the check. The treasurer then stamps the voucher and supporting documentation as paid and returns the voucher and
supporting documentation to the accounts payable clerk for filing.
h. Along with petty cash expense receipts for postage, office supplies, etc., several post-dated employee checks are in the petty cash fund.

Indicate whether each of the procedures of internal control represents: (1) a strength or (2) a weakness. For each weakness, indicate why it exists and what procedures should be put into place to alleviate the risk. For each letter A through H you should have at least a one paragraph answer.